Why Tattoo Booking Fees Matter: Understanding the Tattoo Booking Fee at Dancing Needles Tattoo

At Dancing Needles Tattoo, we aim to create a tattoo that is a result of a unique collaboration between artist and client—built on creativity, communication, and commitment. One important step in that process is the booking fee. Whether you're getting a small piece or starting a large-scale multi-session project, understanding how booking fees work (and why they exist) helps keep everything clear and respectful—for both you and your artist.

Resident guest artist, Ozzy Haykir, collaborates with his client to determine the perfect placement and size for her new ink design.

Your Time Matters—So Does Ours

When you book an appointment, you’re not just reserving a time slot. You’re securing your artist’s undivided attention, studio space, and their creative energy. That time is taken off the calendar for anyone else—and it often includes hours of prep before you even sit in the chair.

From sketching and designing to researching reference material and preparing stencils, the creative process starts as soon as you commit to your project. The booking fee covers that prep time, and ensures that the artist can dedicate their energy to bringing your vision to life.

Resident guest artist, Aaron Mann, brings a concept to life, sketching a tattoo design on a client's arm.

Why We Require Booking Fees

Tattoo artists rely on scheduled appointments as a guaranteed income stream. When a client no-shows or cancels with short notice, the artist loses valuable work time and income that can’t easily be replaced.

Booking fees help protect against those losses, and more importantly—they’re a way for both sides to show mutual respect and commitment to the process.

Resident guest artist, Brittany Brown, carefully measures a client's leg for a project, while resident artist Shelby looks on.

Dancing Needles Tattoo Booking Fee Policy

We believe in transparency, so here’s exactly how our booking policy works:

• Booking fees are non-refundable and non-transferable.Once you pay the fee, that time is locked in specifically for you.

• One reschedule is allowed, as long as we receive at least 48 hours’ notice. Life happens—we get it. Just give us enough time to adjust.

• If you need to reschedule more than once, a new booking fee is required to keep your spot.

• Booking fees vary depending on the project, starting at $100 and up. Your artist will let you know the exact amount during the consultation process.

• The booking fee goes toward the total cost of your tattoo and is redeemed during the final session of your project.

• Booking fees apply only to the project they were paid for. If you decide not to move forward with your original idea, or want to start a different project, the fee is forfeited and a new booking fee will be required for the new concept.

  
  

  

  Guest artist, Jorell Elie, discusses design ideas with a client for a detailed sleeve project.

Not 100% Ready to Commit? Let’s Talk.

If you’re unsure about your design, or just want to explore ideas and pricing before locking in a date, we completely understand. That’s why we offer free consultations.

In your consultation, we’ll:

• Chat about your ideas, references, and inspiration

• Discuss sizing, placement, and pricing

• Break large projects into manageable sessions if needed

• Help you feel confident and prepared before you commit

Consultations are a no-pressure way to make sure we’re on the same page—and that your tattoo journey starts off right.

Resident artist, Marcos Gualotuna Pila, consults with a client on tattoo placement and design.

In Summary

Booking fees aren’t just a deposit—they’re a way to honor time, commitment, and creativity. They protect the artist’s schedule, help start the design process, and ensure that your appointment is taken seriously by both sides.

At Dancing Needles Tattoo, our goal is to create a seamless experience from first conversation to final session. If you’re ready to begin—or just want to explore your ideas—we’d love to talk.

Reach out to book your free consultation today. Let’s turn your ideas into something permanent.